Chapter News

Proposed Bylaws Change – Thank you for voting to reject

You have been redirected to this page from an email to confirm your vote to reject the proposed bylaws change outlined below. If you believe your vote has been cast in error, please contact us at greatermidwest@pcma.org. Thank you!

 


View the recording of our July 15th Town Hall Meeting:
https://youtu.be/1GNMOnKGtnk

In an effort to further engage our membership and gain flexibility to meet our chapter’s strategic goals, we are suggesting a bylaw change for your consideration.

Why now?
In December 2019, the PCMA GMC board met to strategize about how we could better serve our membership, make volunteering more strategic and easier & leverage what makes us unique as a chapter! We found that all committees were doing great work but that we could benefit from an even more collaborative strategy as we look to the future.

 

Watch this video from your 2021 Chapter President, Molly Witges:


View the current GMC PCMA Bylaws here.
View the GMC PCMA Bylaws change FAQ document here.

What changes are being proposed?

  • Remove specific committee language (Awards, Chapter Relations, Communications, Community Services, Education, Events, Membership, Sponsorship and Student Membership). The idea is to continue to have committees that focus on membership engagement, professional development, community service, marketing, sponsorship and awards serving yearly volunteer terms.
  • Change from 8 board of directors to 6. We will continue to have 3 suppliers and 3 planners represent on the board as directors.

Article VII: Officers and Directors

Current BylawsProposed Change
Section 1 b Officers, recommended headquarter policy has been adapted. Directors and Officers must be removed from office in accordance with applicable state and provincial law.
Section 1. (a) OFFICERS. The officers of this Chapter shall be the President, the President-elect, the Immediate Past President, the Secretary and the Treasurer. All of the officers must be members of PCMA in good standing, and must have been members in good standing for a minimum of one year before assuming office.
(b) DIRECTORS. The Board of Directors shall consist of the President, the President-Elect, the Secretary, the Treasurer, the Immediate past President; four (4) Professional member Directors and four (4) Supplier Partner member Directors, whom shall be PCMA members in good standing.
Section 2. (a) TENURE OF OFFICERS AND DIRECTORS. Officers and Directors shall assume office at the beginning of each calendar year. The President and President-Elect shall each hold office for one (1) year and shall not succeed themselves. The Secretary and Treasurer shall each hold office for two (2) years and shall not succeed themselves. The Immediate past President shall serve a one (1) year term.
(b) Each of the eight (8) elected directors shall serve staggered terms of two (2) years or until their successors are duly elected and qualified. Directors may serve more than one (2) two-year term, however not in succession.
Section 1 b Officers, recommended headquarter policy has been adapted. Directors and Officers must be removed from office in accordance with applicable state and provincial law.
Section 1. (a) OFFICERS. The officers of this Chapter shall be the President, the President-elect, the Immediate Past President, the Secretary and the Treasurer. All of the officers must be members of PCMA in good standing, and must have been members in good standing for a minimum of one year before assuming office.
(b) DIRECTORS. The Board of Directors shall consist of the President, the President-Elect, the Secretary, the Treasurer, the Immediate past President; three (3) Professional member Directors and three (3) Supplier Partner member Directors, whom shall be PCMA members in good standing.
Section 2. (a) TENURE OF OFFICERS AND DIRECTORS. Officers and Directors shall assume office at the beginning of each calendar year. The President and President-Elect shall each hold office for one (1) year and shall not succeed themselves. The Secretary and Treasurer shall each hold office for two (2) years and shall not succeed themselves. The Immediate past President shall serve a one (1) year term.
(b) Each of the six (6) elected directors shall serve staggered terms of two (2) years or until their successors are duly elected and qualified. Directors may serve more than one (2) two-year term, however not in succession.

Article XI: Standing and Special Committees 

Current BylawsProposed Change
Section 1. The Standing Committees of the Chapter shall include: Executive, Finance & Audit, Nominating, Awards, Chapter Relations, Communications, Community Services, Education, Events, Membership, Sponsorship, and Student Membership.-
Section 2. (a) FINANCE AND AUDIT COMMITTEE. The Finance and Audit Committee shall consist of the Executive Committee. The Treasurer shall be the chairperson of the Committee.
(b) It shall be the duty and responsibility of this Committee to suggest ways and means, of adding to the total income and revenues of the Chapter. It shall advise the Board on the preparation of the annual budget, and make recommendations to the Board regarding the direction, supervision, conservation and investment of Chapter funds. The committee will supervise any audits of the organization.
(c) The Committee may perform such other powers and duties connected with finances of the Chapter as the Board may from time to time delegate to it.
Section 3. NOMINATING COMMITTEE. The Nominating Committee shall be composed of seven (7) members, of which five (5) members (three Professional members, two Supplier Partner members) are to be appointed and include the Immediate Past President, President and President- Elect. The chairperson shall be the Immediate Past President. The Immediate Past President shall not have a vote on the Nominating Committee but will serve in an advisory capacity only.
Section 4. AWARDS COMMITTEE. This committee is responsible for the selection process for the Chapter’s annual and special awards. A member director shall serve as the Board Liaison to the Chapter’s Awards committee.
Section 5. CHAPTER RELATIONS COMMITTEE. This committee serves as a mechanism for creating and fostering development of the community clusters of chapter members located outside of the Chicago area. A member director shall serve as the Board Liaison to the Chapter Relations committee.
Section 6. COMMUNICATIONS COMMITTEE. This committee serves as the communications arm to the Chapter by producing the Chapter’s newsletter, coordinates updates the Chapter web site and serves as a liaison to all committees by communicating their needs and activities to the membership. A member director shall serve as the Board Liaison to the Chapter’s Communications committee.
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Section 7. COMMUNITY SERVICES COMMITTEE. This committee shall be responsible for the coordination of community service projects and promotion of the activities of PCMA’s Community Services Committee programs. A focus has been on supporting a charity in the Chicagoland area to allow for personal volunteer opportunities to give back to the local community, with additional focus on increased awareness in educational/scholarship programs, social issues, networking opportunities, food donation, surplus goods and industry-related community service projects. A member director shall serve as the Board Liaison to the Chapter’s Community Service committee.
Section 8, EDUCATION COMMITTEE. This committee delivers advanced educational opportunities to the membership, including coordinating timely and relevant content and educational delivery methods for the educational meetings. They also assist with outreach programs (educational programs held outside the Chicagoland area) for members. A member director shall serve as the Board Liaison to the Chapter’s Education committee.
Section 9, EVENTS COMMITTEE. This committee oversees and coordinates all social and networking activities of the chapter. They will work closely with the Education Committee to meet the goals set for specific events. A member director shall serve as the Board Liaison to the Chapter’s Events committee.
Section 10, MEMBERSHIP COMMITTEE. This committee shall be for promoting Chapter and PCMA membership and assisting with membership retention. A member director shall serve as the Board Liaison to the Chapter’s Membership Committee.
Section 11, STUDENT MEMBERSHIP COMMITTEE. This committee assists the membership committee in offering educational programs for students in the meetings and hospitality industry and organizing job placement for the internship program for senior undergraduate students working toward a major in the hospitality industry. A member director shall serve as the Board Liaison to the Chapter’s Student Membership committee.
Section 12. SPONSORSHIP COMMITTEE. This committee manages the Chapter’s sponsorship program which raises funds for the Chapter’s educational programming and activities. A member director shall serve as the Board Liaison to the Chapter’s Sponsorship committee.
Section 13, SPECIAL COMMITTEES. The Board of Directors may create additional committees to promote the objectives, purposes, and activities of the Association. like awards, marketing, community service, professional development, membership engagement and sponsorship.The President may appoint additional committees to promote the objectives, purposes and activities of the Chapter. Their composition and duties shall be prescribed by the Board.
Section 1. The Standing Committees of the Chapter shall include: Executive, Finance & Audit, Nominating, -
Section 2. (a) FINANCE AND AUDIT COMMITTEE. The Finance and Audit Committee shall consist of the Executive Committee. The Treasurer shall be the chairperson of the Committee.
(b) It shall be the duty and responsibility of this Committee to suggest ways and means, of adding to the total income and revenues of the Chapter. It shall advise the Board on the preparation of the annual budget, and make recommendations to the Board regarding the direction, supervision, conservation and investment of Chapter funds. The committee will supervise any audits of the organization.
(c) The Committee may perform such other powers and duties connected with finances of the Chapter as the Board may from time to time delegate to it.
Section 3. NOMINATING COMMITTEE. The Nominating Committee shall be composed of seven (7) members, of which five (5) members (three Professional members, two Supplier Partner members) are to be appointed and include the Immediate Past President, President and President- Elect. The chairperson shall be the Immediate Past President. The Immediate Past President shall not have a vote on the Nominating Committee but will serve in an advisory capacity only.
Section 4,SPECIAL COMMITTEES. The Board of Directors may create additional committees to promote the objectives, purposes, and activities of the Chapter. Their composition and duties shall be prescribed by the Board.
Jacky ListonProposed Bylaws Change – Thank you for voting to reject