Chapter News

2022 Event Host RFP

Dear Supplier Member,

PCMA is one of the world’s largest, most respected, and most recognized networks of business events strategists. Our members are industry leaders. Our chapter brings PCMA’s high caliber education and networking opportunities to the local level for over 1200 members throughout a 7 state region.

Planner members represent standalone associations, association management companies, corporations, and independent groups. Nearly 80% of PCMA members hold director titles or higher and have the final say in purchasing choices.

Our members are key decision-makers in their organizations, charged with determining where and how business events are executed. Take this opportunity to showcase your facility and services to business events professionals from the region!  

Host an event at your venue and receive sponsorship benefits that will place you in front of the business event strategist that makes venue decisions.   

Don’t miss this unique opportunity to be front and center in 2022.

Sincerely,

Kristi Casale, CMP, DMCP
2022 Chapter President


2022 Request for Proposals

We are seeking venues to sponsor/host our 2022 events.  Please see the calendar below and learn how your venue can gain the ultimate exposure to our decision-makers.  Below are the ideal dates for our 2022 Greater Midwest Chapter events.  Please see the link at the end of the form to submit your response or request more information.

Click here to submit your response or request more information at greatermidwest@pcma.org.

GMC 2022 Calendar of Events

EventLocationDatesExpected Attendance
Board RetreatCity, Suburbs or Another LocationJune 15
Golf OutingCity or SuburbsJuly - Date TBD150 (golfers/sponsors/non-golfers)
September Education City or SuburbsSeptember 150
Annual Business Meeting and Signature EventCityNovember250
Holiday Mixer and Chapter Leaders DayCityHoliday Showcase Venue or Nearby300 on a flow

Recognition at venue sponsored events include: 

  • Logo listed in dedicated e-blasts promoting the event
  • Venue host to receive five (5) minutes of podium time for introduction and promotion
  • Option for the registration form to include scheduling for venue tours on program day
  • Ability to showcase your venue to a variety of meeting professionals

(If you’re viewing on a mobile device, make sure to rotate your device to landscape mode in order to view the full tables.)

Awards Luncheon: March 16, 2022

This is our chapter’s celebration of member achievement as we present awards including Planner and Supplier of the Year and Outstanding Service to the Chapter. The guest list consists of high-level decision-makers from across the industry.

Meeting Space Requirements

TimeMeetingSetupF&BA/V
11:30 a.m. - 12:15 p.m.Registration(5) Six-foot tablesN/AWi-Fi, power
12:15 p.m. – 2:00 p.m.Luncheon concurrent with awardsCrescent Rounds for 150Menu TBDWi-Fi, podium, riser, screen, projector, podium mic, lav mic uplighting

Special Requests

  • Complimentary meeting space
  • (1) podium microphone, (1) wireless lavaliere microphone, and (1) floor microphone provided on a complimentary basis
  • Courtesy block of 5-10 rooms at a discounted rate for out of town members, if at applicable venue
  • (2) complimentary room nights for VIPs and speakers
  • Complimentary meal function/ upgrade to selected meal function
  • Complimentary wireless internet in meeting space
  • Discounted parking for attendees

June Board Retreat – Date Flexible

A strategic planning meeting for the GMC Chapter Board of Directors.

Meeting Space Requirements

TimeMeetingSetupF&BHousingA/V
10:00 a.m. - 4:00 p.m.
(may conclude earlier if activity in afternoon)
Board Meeting for 12U-Shape/Hollow Square or Interactive Set-up Continental Breakfast, refreshments and Lunch12 rooms for one nightWi-Fi, speakerphone or Zoom capabilities

July Golf Outing – Date Flexible

For the first time, GMC PCMA is planning to host a golf outing.  This event will be a great networking opportunity to bring meeting planners and suppliers together for a fun day on the golf course! It will provide a multitude of sponsorship opportunities. There will need to be a non-golfer activity and dinner reception allowing for interactions across all members!

Outing Requirements

TimeMeetingSetupF&BA/V
8:00 a.m. - 5:00 p.m.Golf outing with concurrent non-golfer activityShot Gun Outing. Non-golfer clinicsGolf Cart ServiceSound system for accouncements
11:00 a.m. - 1:00 p.m.Boxed LunchesBoxed Lunches available at a midway point on courseBoxed LunchesN/A
5:00 p.m. - 7:30 p.m.Reception and DinnerRounds for 150Full Bar/Hors d’oeuvres/Plated DinnerWi-Fi, podium, riser, projector, screen, microphones

Special Requests

  • Breakfast for golfers and sponsors/vendors during registration
  • 18 holes of golf and cart rental for 64 golfers
  • Table and 2 chairs at every hole for hole sponsors
  • Cart service available throughout the course; sponsorship opportunity
  • Boxed lunches available at a mid-point
  • Swing and drive clinics available for non-golfers or alternate non-golfer activity available indoors or outdoors
  • Dinner reception following golf
  • Sound system for announcements
  • Screen for sponsor logos during dinner reception
  • Complimentary or discounted greens fees including cart rental
  • Complimentary or discounted cart rental for a variety of carts
  • Complimentary or discounted food and beverage
  • Complimentary or discounted audiovisual
  • Complimentary WIFI
  • House tables, chairs, and linens

September Education Meeting – Date Flexible

GMC PCMA events allow attendees to learn more about the industry and latest innovations and then invest that knowledge back into their careers. We proudly offer CMP credit as a Preferred Provider.

Meetings generally take place in the afternoon, however, a morning meeting is possible.

Meeting Space Requirements

TimeMeetingSetupF&BA/V
9:00 a.m. - 12:00 p.m.Board Meeting for 15 U-Shape/Hollow SquareBeverage ServiceWi-Fi, speakerphone
1:00 p.m. - 2:00 p.m.Committee Meetings (7 total)U-Shape/Hollow SquareWaterWi-Fi
2:00 p.m. - 2:30 p.m.Registration(5) Six-foot tablesN/AWi-Fi, power
2:30 p.m. - 4:00 p.m.Education SessionCrescent Rounds for 200Coffee/Tea/Soda/Light SnacksWi-Fi, podium, riser, projector, screen, microphones
4:00 p.m. - 5:00 p.m.ReceptionCocktail Rounds for 125Light hors d’oeuvres, wine/beerN/A

Special Requests

  • Complimentary meeting space
  • (1) podium microphone, (1) wireless lavaliere microphone, and (1) floor microphone provided on a complimentary basis.
  • Complimentary pitchers of water and snacks at registration
  • Courtesy block of 5-10 rooms at a discounted rate for out of town members
  • (2) complimentary room nights for VIPs and speakers
  • Complimentary meal function/ upgrade to selected meal function
  • Complimentary wireless internet in meeting space
  • Discounted parking for attendees

November Signature Event and Annual Business Meeting – Date Flexible

A fun and exciting opportunity for our members to learn and connect! Past events have included bowling and whirly ball. This is also our largest fundraising event for scholarships and local charities through raffles, a wine pull, and a silent auction.

Meeting Space Requirements

TimeMeetingSetupF&BA/V
5:00 p.m. – 6:00 p.m.Networking and Registration(5) Six-foot tablesFull Bar, tickets and cashPower for registration
6:00 p.m. – 9:00 p.m.Signature EventTBD on venueFull Bar tickets/cash, heavy hors d’oeuvresPower for registration/wine pull, screens, projectors

Chapter Leaders Day and Holiday Mixer – Must be on the Same Day as Holiday Showcase

A full-day event that brings together committee chairs and board members to strategize for the upcoming year. This will precede the Holiday Mixer; our popular end-of-the-year celebration brings together 250+ dedicated industry professionals.

Meeting Space Requirements

TimeMeetingSetupF&BA/V
12:00 p.m. - 1:00 p.m.Lunch for Chapter LeadersCrescent RoundsLunch BuffetN/A
1:00 p.m. - 4:00 p.m.Strategy Session for Chapter LeadersCrescent RoundsBeverage Service25-30
4:30 p.m. - 6:30 p.m.250+ on a flowCocktail Rounds/Tables Full Bar, tickets and cash barPower at registration desk

Special Requests

  • Complimentary meeting space
  • (1) podium microphone, (1) wireless lavaliere microphone, and (1) floor microphone provided on a complimentary basis.
  • Complimentary pitchers of water and snacks at registration
  • Courtesy block of 5-10 rooms at a discounted rate for out of town members
  • (2) complimentary room nights for VIPs and speakers
  • Complimentary meal function/ upgrade to selected meal function
  • Complimentary wireless internet in meeting space
  • Discounted parking for attendees

Click here to submit your response or request more information at greatermidwest@pcma.org.

Jacky Liston2022 Event Host RFP